How do you keep track of car stock in a dealership?
A dealer's stock is usually lost in small details: a reserved car that still shows as available or a photo that no longer matches. One record per car solves that.
Short answer
- Open a single record per car, with VIN, make, model, year, mileage and list price.
- Give each car a status: available, reserved, in preparation or sold.
- Note the location of the car (showroom, lot, workshop) so you can find it fast.
- Attach documents and photos to the record, not to separate folders.
What a car record should contain
- Identification: VIN, make, model, year, engine, colour.
- Commercial state: list price, status, location.
- Mileage at intake and at the last check.
- Documents and photos linked to the car.
Common mistakes
- The status changes only in the salesperson's head, not in the record.
- The same car appears in two files with different prices.
- Photos are sent in messages and the right version can no longer be found.
How SoftAuto helps
- One record per car, with status, location and documents.
- Search the stock by make, price, year or status.
- Leads are linked to the record of the car they want.